Tag Archives: contexts

Software Spotlight: GTDAgenda

Today I’d like to talk about a Getting Things Done application from GTDAgenda.com.

Thought I had been using the free Notebook service from Google for my GTD lists, I came across this pay application, and have truly fell in love with its organization and functionality.

GTDAgenda gives you all of the functionality you would expect with the most expensive GTD applications, for a very reasonable price.

The ability to create task lists, then change the tasks to Next Actions is the most important feature that I use multiple times every day. It’s very easy to me to plan out quite a few steps ahead for each of the Projects that I am working, so being able to complete the current Next Action, then move the next step to a Next Action is very important to the system that I’ve come to love.

Goal tracking is something new to me, but using it has kept my goals within my site. I can assign a Project, Task or Next Action to a goal, so that I can feel like I am taking steps toward reaching that goal.

When you complete a task, GTDAgenda keeps track of the task, so that it doesn’t completely disappear. This way, if you are working toward a goal, you can look back and see that you have completed x number of tasks in order to reach that goal. Though I had never thought I would need this kind of functionality, it has become a part of my every day life at this point.

Along with tagging Tasks as Next Actions and assigning them to a project, you can also assign them a context.

Say you need to call your boss. You put that on your Tasks list, and set the context to @Phone. Then, the next time you have a bit of free time, and you are sitting next to your phone, you can come back and view all the tasks that you have entered in the context of @Phone. This allows you to use the small bits of free time to your advantage.

The newest feature, which I am just getting started using, is the ability to email tasks to your list. Each user is given an email address for adding tasks to your list on the fly. This allows you to be anywhere, and send an email, which will put the subject as the task name, and the body text as the comment for the task. This sounds like a great idea, and I hope to be able to use it more over the coming year.

The only feature that is lacking from my point of view is that, currently, there is no functionality for attaching reference materials to your system. I have been assured by the developer of GTDAgenda that this functionality is on its way, with support for Links, Notes and Files.

I have been using this software since October 7th, and I have grown really fond of it. I have been moving my “stuff” from Google Notebook into the GTDAgenda system. This has allowed me to take a new perspective on my Someday/Maybe and Projects lists, so that I can better streamline my system. It looks like I actually completed some of the Projects, but never got around to removing them from my system.

If you are looking for an excellent GTD application, I would tell you to look no further than GTDAgenda.com.

Moves in the Right Direction

Posting has been very sparse lately, as I’ve been working on signing up for classes for the Fall semester at Allegany College of Maryland. While I only have classes on Tuesday and Thursday, I’m hoping to find a full or part time “normal” job in order to try to round out our income for the rest of the month. We’re still a good bit away from being able to stay completely afloat while avoiding credit disasters, but everything seems to be moving in a better direction.

Speaking of moves in the right direction, or at least the general direction of right, Mozilla Labs has released a video of the Ubiquity Firefox Extension. Ubiquity brings to Firefox and the web what Quicksilver and GNOME Do have brought to the desktop in terms of productivity and time-saving methods of computing.

Ubiquity makes sharing things on the web, and more generally, getting things done much easier. As shown in the video, let’s take an idea and run with it. Say I want to meet a friend at a restaurant in town, the easiest way to show him the location of said restaurant would be to email him a link to Google Maps. That takes things way out of the context we want to have, and ends up proving more work for not only me, the sender, but also for my friend, the receiver.

What Ubiquity allows us to do is take that change of context and throw it out the window. It provides an easy interface for you to include a Google Map right in your email, as well as many of the other open API sites that could be easily used to provide relevant information. This allows us to send a full-context email, in which the receiver gets a map, reviews, a shared calendar, basically anything the sender can think of right in the comfort of his email client, eliminating unnecessary legwork which would need to be done in order for all of that information to be at his hands on the standard web.

This is an amazing step in the right direction, allowing plain English into an application to accomplish tasks that only Mashup gurus were able to do in the past. If you are interested, view the video here:

Ubiquity for Firefox from Aza Raskin on Vimeo.

Thanks to Merlin Mann over at 43 Folders for pointing this out.