Software Spotlight: GTDAgenda

Today I’d like to talk about a Getting Things Done application from

Thought I had been using the free Notebook service from Google for my GTD lists, I came across this pay application, and have truly fell in love with its organization and functionality.

GTDAgenda gives you all of the functionality you would expect with the most expensive GTD applications, for a very reasonable price.

The ability to create task lists, then change the tasks to Next Actions is the most important feature that I use multiple times every day. It’s very easy to me to plan out quite a few steps ahead for each of the Projects that I am working, so being able to complete the current Next Action, then move the next step to a Next Action is very important to the system that I’ve come to love.

Goal tracking is something new to me, but using it has kept my goals within my site. I can assign a Project, Task or Next Action to a goal, so that I can feel like I am taking steps toward reaching that goal.

When you complete a task, GTDAgenda keeps track of the task, so that it doesn’t completely disappear. This way, if you are working toward a goal, you can look back and see that you have completed x number of tasks in order to reach that goal. Though I had never thought I would need this kind of functionality, it has become a part of my every day life at this point.

Along with tagging Tasks as Next Actions and assigning them to a project, you can also assign them a context.

Say you need to call your boss. You put that on your Tasks list, and set the context to @Phone. Then, the next time you have a bit of free time, and you are sitting next to your phone, you can come back and view all the tasks that you have entered in the context of @Phone. This allows you to use the small bits of free time to your advantage.

The newest feature, which I am just getting started using, is the ability to email tasks to your list. Each user is given an email address for adding tasks to your list on the fly. This allows you to be anywhere, and send an email, which will put the subject as the task name, and the body text as the comment for the task. This sounds like a great idea, and I hope to be able to use it more over the coming year.

The only feature that is lacking from my point of view is that, currently, there is no functionality for attaching reference materials to your system. I have been assured by the developer of GTDAgenda that this functionality is on its way, with support for Links, Notes and Files.

I have been using this software since October 7th, and I have grown really fond of it. I have been moving my “stuff” from Google Notebook into the GTDAgenda system. This has allowed me to take a new perspective on my Someday/Maybe and Projects lists, so that I can better streamline my system. It looks like I actually completed some of the Projects, but never got around to removing them from my system.

If you are looking for an excellent GTD application, I would tell you to look no further than

  • John B. Kendrick

    I’ve been using an web-based application that allows me to view my entire GTD at work on my Win machine, at home on my Macs and even on my cell phone. I can email in tasks and notes, and upload files and associate all of them with a project, and of course context. This works great when you receive an email message that includes a new task or notes you like to add to a project. You just forward it to your GTD and it is automatically added.

    And another app lets me call in tasks to my GTD without any writing or typing, great for those thoughts that hit me while driving. I’ve written about my experiences with GTD in a blog post at John

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